Beginner Guide to Compress PDF

Reduce PDF file size for email, forms, and document sharing. This post explains practical ways to compress PDF online with predictable quality and reliable output.

What this tool is best for

• Client onboarding forms and contracts
• Invoice and quote email attachments
• Tender and compliance submissions

Step-by-step workflow

1. Upload your PDF file.
2. Choose Safe, Balanced, or Strong profile.
3. Download the smaller PDF and verify readability before sending.

Recommended starting settings

• Safe works best for text-heavy documents that must stay sharp.
• Balanced is the best starting point for most scans and mixed files.
• Strong is useful when a strict upload limit matters more than visual detail.

Quality control before download

• Check readability at 100% zoom.
• Confirm the final file size fits your destination platform.
• Keep an original backup copy in case you need a different export.

Related tools

• Merge PDF
• PDF to JPG

Use this tool

• Compress PDF
• All tools